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Senior Administrator

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Senior Administrator


Full Time - Permanent Position
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For more information on the role, or for a confidential informal chat, please contact We offer a competitive package and great family friendly supportive work environment.

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Fiduchi is looking for a talented professional to join our Marine & Aviation Team. If you want to work in a friendly team where ambition and talent are rewarded, then we want to hear from you!

To apply please click here

About the role:

Role Purpose  

The Marine Team manages a portfolio of clients and provides a wide range of services to meet the needs and expectations of these entities in accordance with relevant laws and regulations including the TCB Code of Practice and Fiduchi policies and procedures.. The role of Senior Administrator is to take responsibility for the efficient administration of a portfolio of clients, attending to all aspects of the day-to-day management of these clients and ensuring that their affairs and expectations and that of the associated intermediaries are managed in the most expedient and commercial manner. The role holder will provide support to the Associate Director of Marine Services in business development and will develop and support less experienced members of the team through sharing knowledge and best practice.

Key Responsibilities​​

Participate in weekly team meetings addressing current work, outstanding work and any other matters arising within, or impacting, the team.  

Administer a portfolio of varying degrees of complexity, ensuring the provision of technical expertise and guidance to meet the specific needs and expectations of those clients. Completing Client Due Diligence efficiently and

ensuring client profiles are up to date.  

To work with the team leader in an efficient and effective manner consulting as and when required to ensure technical accuracy in the delivery of our services.  

Provide direct assistance to the more junior members of the team.  

To communicate with clients, preferably by phone, and to generally establish a good rapport with both clients and their advisers.  

To prepare resolutions for companies and trusts as required.  

Prepare and file all statutory returns and submissions whilst ensuring that Client’s statutory records and registers are accurately maintained and up to date.  

Issue and settle fee notes within the agreed billing timescales and manage this position through regular reviews of client debtor positions.  

Prepare and submit payments to authorised signatories for efficient sign off.

Be responsible for ensuring the payments are released before the bank’s cut off time.  

To keep your line manager informed of developments in your portfolio and to ensure you make them aware of matters, be they technical/risk or compliance related, that need to be brought to their attention or require their input.  

Obtain live foreign exchange rates in a timely and efficient manner and execute the exchange of information with the client and any resulting transaction with immediacy.  

To always be mindful of “Anti Money Laundering” and “KYC” obligations and to conduct the administration of the portfolio in accordance with the Fiduchi P&P manual.  

To proactively involve the Associate Director of Marine Services when a challenge arises that is likely to result in additional time being spent on a matter over and above that which would otherwise be charged.  

To meet CPD requirements by completing any necessary and relevant CPD and required training provided by the business such as Digital skills training

Maintain a relevant general knowledge of issues affecting the fiduciary industry generally.  

Support change initiatives where identified and accept action items to ensure that assistance is provided to enable delivery of quality standards in a timely manner.


University degree preferred

Table 4 or 5 - Professional qualification, either legal, accounting or trust, together with evidence of PQE or additional qualifications (e.g. LLB, ACA, STEP)

Knowledge of regulatory issues relating to Trust Company Business and a thorough understanding of best practice in anti-money laundering and corporate governance

Skills and Behavioural Competencies  

Respect and live Fiduchi’s values

Proficient digital literacy  

Excellent interpersonal skills and the ability to communicate effectively in all forms to clients and professional advisers

A strong team player who will work with and support colleagues to ensure team goals are achieved


An appreciation of current trends and developments in the Corporate Services sector

Significant experience of the core processes in the trust and corporate sectors